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Eric Wells
Eric Wells

Tips and Tricks for Microsoft Outlook 2013 from Inside Out 16


Microsoft Outlook 2013 Inside Out 16




Microsoft Outlook is one of the most popular and powerful email and personal information management applications in the world. Whether you use it for personal or professional purposes, you can benefit from learning how to make the most of its features and functions. That's where Microsoft Outlook 2013 Inside Out 16 comes in.




Microsoft Outlook 2013 Inside Out 16



Microsoft Outlook 2013 Inside Out 16 is a comprehensive and authoritative guide to mastering Microsoft Outlook 2013. It covers everything you need to know about Outlook, from the basics to the advanced, from the inside out. You'll learn how to customize and configure Outlook, manage your contacts, calendar, tasks, and notes, communicate and collaborate with others, work with SharePoint and social networks, secure your data, and much more.


In this article, we'll give you an overview of what you can expect from this book, and highlight some of its main features and benefits. We'll also provide you with a summary of each chapter, so you can get a glimpse of what you'll learn.


Chapter 1: What's new in Outlook 2013?




Outlook 2013 introduces many new features and improvements that make it easier and more enjoyable to use. In this chapter, you'll discover what's new in Outlook 2013, such as:


  • A new look: Outlook 2013 has a sleek and modern design that adapts to your device and preferences. You can customize the color scheme, font size, and layout of your interface.



  • New ways to work in Outlook: Outlook 2013 offers new tools and options that help you work more efficiently and effectively. You can use touch gestures, keyboard shortcuts, mouse actions, or voice commands to navigate and perform tasks. You can also use the ribbon, the Quick Access Toolbar, the Backstage view, or the context menus to access commands and settings.



  • Email changes: Outlook 2013 makes it easier to manage your email messages. You can use the new message preview, the unread message filter, the inline reply, the attachment reminder, the message flagging, and the conversation view to organize and prioritize your inbox. You can also use the new search tools, the mail tips, the people cards, and the social connectors to find and interact with your contacts.



  • The People Hub and social networking: Outlook 2013 integrates with your social networks and online services, such as Facebook, LinkedIn, Twitter, Skype, and Outlook.com. You can view and update your social profiles, see your contacts' status updates and photos, chat and call them online, and share files and information with them.



  • Folder Pane changes: Outlook 2013 simplifies the Folder Pane, which displays your email accounts, folders, and favorites. You can collapse or expand the Folder Pane, pin or unpin it to the side of the window, or hide or show it altogether. You can also customize the order and appearance of your folders and favorites.



  • The Weather Bar: Outlook 2013 adds a new feature called the Weather Bar, which shows you the current weather conditions and forecast for your location or any other location you choose. You can see the weather information in the Calendar view, in the appointment or meeting window, or in the To-Do Bar.



  • Exchange ActiveSync support: Outlook 2013 supports Exchange ActiveSync (EAS), which is a protocol that synchronizes your email, calendar, contacts, and tasks with your mobile devices and online services. You can use EAS to connect to Outlook.com, Hotmail.com, Gmail.com, or any other EAS-enabled service.



  • Quick Peek preview: Outlook 2013 introduces a new feature called Quick Peek, which lets you preview your calendar, contacts, tasks, or notes without leaving your current view. You can use Quick Peek by hovering over the icons in the lower-right corner of the Outlook window, or by using keyboard shortcuts.



  • Cached Exchange Mode: Outlook 2013 improves Cached Exchange Mode (CEM), which is a feature that stores a copy of your Exchange mailbox data on your local computer. You can use CEM to access your email messages and other items even when you're offline or have a slow network connection. You can also configure CEM to control how much data is cached and how often it is updated.



  • IMAP OST compression: Outlook 2013 enhances IMAP OST compression, which is a feature that reduces the size of your IMAP data file (OST) by compressing its contents. You can use IMAP OST compression to save disk space and improve performance.



  • Apps for Outlook: Outlook 2013 supports Apps for Outlook, which are web-based applications that extend the functionality of Outlook. You can use Apps for Outlook to access additional information or services related to your email messages or appointments. For example, you can use an app to translate a message into another language, track a package delivery status, or book a hotel room.



  • Site mailboxes: Outlook 2013 supports site mailboxes, which are shared mailboxes that are associated with SharePoint sites. You can use site mailboxes to store and manage email messages and documents that are relevant to a specific project or team. You can access site mailboxes from Outlook or from SharePoint.



  • Features deprecated or removed from Outlook: Outlook 2013 also removes or deprecates some features that were available in previous versions of Outlook. For example, you can no longer use Outlook Mobile Service (OMS) to send text messages (SMS) or multimedia messages (MMS) from Outlook. You can also no longer use Journal entries to record your activities in Outlook.



Chapter 2: Starting Outlook




Before you can use Outlook 2013, you need to start it on your computer or device. In this chapter, you'll learn how to start Outlook in different ways and scenarios, such as:


  • Standard methods for starting Outlook: You can start Outlook by using one of the standard methods provided by Windows, such as clicking the Start button (Windows 7) or the Start screen (Windows 8), double-clicking an Outlook shortcut on your desktop or taskbar, or selecting an Outlook item from the All Programs menu.



  • Normal startup: When you start Outlook normally, it opens with the default profile and view that you have configured. You can change these settings later if you want.



  • Creating shortcuts: You can create shortcuts to start Outlook more quickly and conveniently. You can place these shortcuts on your desktop, taskbar (Windows 7), Start screen (Windows 8), or any other location you prefer.



Chapter 3: Setting up Accounts in Outlook




Outlook 2013 allows you to add and manage multiple email accounts from different providers and services. In this chapter, you'll learn how to set up accounts in Outlook, such as:


  • How Outlook stores data: Outlook 2013 stores your email messages and other items in data files that are located on your computer or on a server. The type of data file depends on the type of account you use. For example, if you use an Exchange account, your data is stored in an offline Outlook data file (OST). If you use a POP3 or IMAP account, your data is stored in a personal folders file (PST).



  • Creating and using Outlook profiles: Outlook 2013 uses profiles to store your account settings and preferences. A profile is a collection of accounts, data files, and options that define your Outlook environment. You can create and use multiple profiles for different purposes or scenarios. For example, you can create a profile for work and another one for personal use.



  • Creating profiles: You can create profiles by using the Mail applet in the Control Panel. You can create a profile from scratch, or copy an existing profile and modify it.



  • Creating a profile from scratch: To create a profile from scratch, you need to specify a name for the profile, and then add one or more accounts to it. You can also add additional data files or change other settings if you want.



  • Copying a profile: To copy a profile, you need to select an existing profile and click Copy. You can then give a new name to the copied profile, and modify it as you wish.



  • Modifying or removing a profile: To modify or remove a profile, you need to select the profile and click Properties or Remove. You can then change the account settings, data files, or options of the profile, or delete it completely.



  • Using profiles: You can use profiles by selecting them when you start Outlook, or by switching between them while Outlook is running. You can also set a default profile that will be used automatically when you start Outlook.



  • Setting a default profile: To set a default profile, you need to select the option "Always use this profile" in the Mail applet, and then choose the profile you want from the drop-down list.



  • Choosing a profile: To choose a profile when you start Outlook, you need to select the option "Prompt for a profile to be used" in the Mail applet. You can then select the profile you want from the list that appears when you launch Outlook.



  • Switching between profiles: To switch between profiles while Outlook is running, you need to close Outlook and restart it. You can then choose a different profile from the list that appears if you have enabled the prompt option.



  • Adding Outlook accounts to a profile: You can add one or more accounts to a profile by using the Add Account wizard in the Mail applet. You can add accounts from different types and providers, such as SMTP/POP3, IMAP, Exchange Server, Exchange ActiveSync, etc.



  • An overview of account types: Outlook 2013 supports various types of accounts that use different protocols and methods to send and receive email messages and other items. The main types of accounts are:




  • SMTP/POP3: SMTP (Simple Mail Transfer Protocol) is a protocol that is used to send email messages from your computer to a mail server. POP3 (Post Office Protocol version 3) is a protocol that is used to download email messages from a mail server to your computer. SMTP/POP3 accounts are typically used by Internet service providers (ISPs) or web-based email services (such as Gmail.com).



  • IMAP: IMAP (Internet Message Access Protocol) is a protocol that is used to access email messages that are stored on a mail server. IMAP accounts allow you to synchronize your email messages across multiple devices and online services. IMAP accounts are also used by some ISPs or web-based email services (such as Outlook.com).



  • Exchange Server: Exchange Server is a server application that provides email and collaboration services for organizations. Exchange Server accounts allow you to access your email messages, calendar, contacts, tasks, and notes that are stored on an Exchange server. Exchange Server accounts also offer advanced features, such as shared mailboxes, public folders, distribution groups, etc.



  • Exchange ActiveSync: Exchange ActiveSync (EAS) is a protocol that is used to synchronize your email messages, calendar, contacts, and tasks with your mobile devices and online services. EAS accounts allow you to access your data that is stored on an EAS-enabled service, such as Outlook.com, Hotmail.com, Gmail.com, or any other EAS-enabled service.




  • Adding POP3 accounts: To add a POP3 account to your profile, you need to provide your name, email address, password, incoming mail server (POP3), and outgoing mail server (SMTP). You can also configure other settings, such as the port numbers, the encryption type, the delivery options, etc.



  • Configuring general settings for Internet accounts: To configure general settings for Internet accounts (such as POP3 or IMAP), you need to click More Settings in the Add Account wizard. You can then change the name and organization of the account, the reply email address, the connection settings, etc.



  • Configuring outgoing server settings for Internet accounts: To configure outgoing server settings for Internet accounts (such as POP3 or IMAP), you need to click the Outgoing Server tab in the More Settings dialog box. You can then specify whether your outgoing server requires authentication, and what type of authentication it uses.



  • Configuring advanced settings for POP3 accounts: To configure advanced settings for POP3 accounts, you need to click the Advanced tab in the More Settings dialog box. You can then specify the port numbers and encryption types for your incoming and outgoing servers, the server timeouts, the delivery options, etc.



  • Adding IMAP accounts: To add an IMAP account to your profile, you need to provide your name, email address, password, incoming mail server (IMAP), and outgoing mail server (SMTP). You can also configure other settings, such as the port numbers, the encryption type, the root folder path, etc.



, password, and server name or address. You can also configure other settings, such as the security, connection, and advanced options.


  • Configuring general properties: To configure general properties for an Exchange account, you need to click More Settings in the Add Account wizard. You can then change the name and organization of the account, the reply email address, the mailbox behaviors, etc.



  • Configuring advanced properties: To configure advanced properties for an Exchange account, you need to click the Advanced tab in the More Settings dialog box. You can then specify the cached exchange mode settings, the offline folder file settings, the download headers settings, etc.



  • Configuring security properties: To configure security properties for an Exchange account, you need to click the Security tab in the More Settings dialog box. You can then specify the encryption and authentication settings, the logon network security settings, etc.



  • Configuring connection properties: To configure connection properties for an Exchange account, you need to click the Connection tab in the More Settings dialog box. You can then specify the connection type and settings, such as HTTP or RPC over HTTP.



  • Verifying connection status: To verify connection status for an Exchange account, you need to right-click the Outlook icon in the notification area of the taskbar, and then click Connection Status. You can then see the status and details of your connection to the Exchange server.



Conclusion




Microsoft Outlook 2013 Inside Out 16 is a book that covers everything you need to know about Outlook 2013. It is a valuable resource for anyone who wants to master Outlook and use it more effectively and efficiently. Whether you are a beginner or an expert, you will find useful tips, tricks, and solutions in this book.


If you want to learn more about Outlook 2013 Inside Out 16, you can visit its official website at https://www.microsoftpressstore.com/store/microsoft-outlook-2013-inside-out-9780735671256. You can also read some sample chapters and reviews on https://www.oreilly.com/library/view/microsoft-outlook-2013/9780735672253/ and https://www.amazon.com/Microsoft-Outlook-2013-Inside-Out/dp/0735671273.


FAQs




Here are some frequently asked questions about Microsoft Outlook 2013 Inside Out 16:


  • Who is the author of Microsoft Outlook 2013 Inside Out 16?



The author of Microsoft Outlook 2013 Inside Out 16 is Jim Boyce, who is a former Microsoft MVP and a recognized expert on Microsoft Office applications. He has written more than 50 books on Microsoft technologies and products.


  • What is the format and price of Microsoft Outlook 2013 Inside Out 16?



Microsoft Outlook 2013 Inside Out 16 is available in both print and ebook formats. The print version has 832 pages and costs $39.99. The ebook version has 832 pages and costs $31.99.


  • How can I get Microsoft Outlook 2013 Inside Out 16?



You can get Microsoft Outlook 2013 Inside Out 16 from various online retailers and bookstores, such as Amazon.com, O'Reilly Media, Microsoft Press Store, Barnes & Noble, etc. You can also get it from your local library or borrow it from a friend.


  • What are the prerequisites for reading Microsoft Outlook 2013 Inside Out 16?



To read Microsoft Outlook 2013 Inside Out 16, you need to have a basic knowledge of Windows and Outlook. You also need to have access to a computer or device that runs Windows 7 or Windows 8 and has Outlook 2013 installed.


  • What are some other books that are similar to Microsoft Outlook 2013 Inside Out 16?



Some other books that are similar to Microsoft Outlook 2013 Inside Out 16 are:


  • Microsoft Office Inside Out: 2013 Edition by Carl Siechert and Ed Bott



  • MOS Study Guide for Microsoft Outlook Exam MO-400 by Joan Lambert



  • MOS 2016 Study Guide for Microsoft Outlook by Joan Lambert



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